Building the Deployment Team
The Deployment Team can be built at any point during the Runbooks lifecycle, however it is usually defined during the construction of a Runbook. As soon as you know the individuals or teams responsible for carrying out the various tasks in a plan, they should be added to the Runbook. The association of teams and task owners is two tier. In some scenarios (e.g. disaster recovery Runbooks) we may only know the 'Teams' involved during the Construction phase, until such time as a DR event is invoked. In this scenario ensure the Runbook has all relevant 'Teams' associated to it and tasks can have ownership aligned at the owner level at a later date. However if task owners are known, they should be explicitly added to the Deployment Team.
Select Team from Runbook Panel Buttons
The Team panel will appear below. Click on the Add Team Member tab.
For a new Runbook the Deployment Lead will be the only person in the team.
Clicking the Add Team Member button to select will present the add team members modal window. Too add a user to the Deployment Team the add button the the right of the users name should be used.
In a large organisations you can select the looking glass icon, and search for the User who you are wishing to add to the Deployment Team.
Please Note that only Users that are part of the Group which the Runbook is aligned to will show as potential Team Members.
Once all Deployment Team Members have been added to the Runbook, close the modal window and you will be able to view the Deployment Team.
If anyone needs to be removed from the Team you can do so via the minus button on the right of the screen.
Review Your Deployment Team
Adding Deployment Manager Status
In large scale changes it is not uncommon for several Deployment Managers to be required, managing different stages or working in a shift pattern. ICEFLO supports the definition of multiple Deployment Managers for a single Runbook.
To give a user Deployment Manager Status navigate to the user in questions. click the change status, this loads the Deployment Manager Screen.
Deployment Manager Status can be only given to those who are of are of Author User Authorisation and above.
Once a user has been given Deployment Manager Status they can also be set to be the Default Deployment Lead. This would result in their name showing in the Runbook Summary Panel.
Adding a Team to a Runbook
Within ICEFLO you have the ability to align Tasks to Teams rather than individuals, in order to do this the Team must be aligned to the Runbook. The process for this is the same as Adding a User however you would do this from the Teams tab rather than the Members tab. All teams which are part of the organisation will show as potential candidates to be added to the Runbooks. Once the team has been added they can be aligned tasks.
